Administrative Assistant – Junior
Administrative Assistant – Junior
Location: Calgary or Edmonton, Alberta
Work Arrangement: Hybrid (3–4 days/week onsite)
Employment Type: Contract | Admin/Clerical
Hours: 36.25 hours/week | Monday–Friday | 8:15 AM–4:30 PM (MT)
About the Role
We are seeking a detail-oriented Administrative Assistant to provide day-to-day administrative and operational support. The successful candidate will manage correspondence, maintain records, support document management, assist with program administration, and ensure smooth office operations while handling confidential information.
Key Responsibilities
Provide administrative support to program staff and management.
Manage incoming/outgoing mail and correspondence.
Scan, file, route and maintain documents and records.
Support document review, tracking, approvals and signatures.
Perform data entry and electronic document management.
Maintain office supplies and administrative resources.
Coordinate inter-office mail and courier deliveries.
Respond to routine inquiries and redirect requests.
Support program applications, verification activities and client documentation.
Maintain confidentiality and assist with special projects.
Must Have
High School Diploma/GED.
Minimum 1 year of customer service and/or retail sales experience.
Minimum 1 year working in a fast-paced environment.
Minimum 1 year demonstrating strong analytical skills.
Minimum 1 year prioritizing multiple tasks in a complex environment.
Strong organizational, communication and time-management skills.
Proficiency with Microsoft Office and electronic document management systems.
Ability to work independently and collaboratively.
Conflict of Interest Attestation.
Nice to Have
1+ year in Information Management.
1+ year in a government or similarly regulated environment.
Experience supporting projects across multiple technical environments.
Administrative support experience.
Additional Information
Hybrid role based in Calgary or Edmonton.
Level 2 Enhanced Security Screening (Criminal Record Check + FMRIS) required.
Laptop and system access provided.
Maximum contract extension: up to 18 months.