Project Manager (IT) - Intermediate
Project Manager (IT) - Intermediate
Project Overview
The client requires a Project Manager (PM) to provide project delivery oversight and coordination across multiple concurrent, high-priority initiatives currently in progress. The successful resource must be capable of managing multiple streams of work simultaneously, maintaining strong vendor and stakeholder relationships, and ensuring deliverables are advanced in accordance with project timelines, governance expectations, and operational objectives.
The PM’s time will be split between two key streams of activities, although additional work activities may be required.
1. Cybersecurity Vulnerability Mitigation Program
The cybersecurity program requires a PM at 50% allocation to continue work on the legacy server remediation initiative. While measurable progress has been achieved, critical end-of-life infrastructure remain active, including SQL Server 2012 and Windows 2008/2012 servers. Windows 2016 servers will not be supported after January, 2027 and must also be remediated. These efforts are essential to reducing legacy risk exposure and require sustained governance and coordination with various technical areas and projects.
Delivery timelines remain at risk and the remediation effort is expected to extend well beyond September, with a significant volume of work remaining. Maintaining continuity in project leadership is therefore essential to ensure stable execution, effective risk management, and sustained delivery momentum.
This engagement will enable continued oversight, cross-subproject coordination, mitigation of delivery risks, and support the successful progression of the legacy server remediation initiative.
2. SharePoint Online Migration Management
The SharePoint Online migration initiative has completed the majority of migrations; however, the remaining work represents the most complex and resource-intensive portion of the initiative. A dedicated PM is required to coordinate business departments, manage approvals, resolve ownership and migration issues, monitor delivery, and mitigate risks. This role is essential to ensuring successful completion of the project and preventing extended operational support costs associated with legacy SharePoint environments.
The PM is responsible for the overall management and support of critical in-flight and/or emerging work across SharePoint Online and infrastructure initiatives. Primary responsibilities include:
Manage and oversee the completion of remaining SP2016 migrations and decommissioning
Delivery of 5 outstanding intranets
Complete and manage the extranet migration, which includes the legacy server (2008) replacement
Manage the remaining legacy collaboration farm workstream
Manage dependencies on enterprise identity and access-management services
Manage the transition of 22 Power Apps built to replace SP2016 customizations to the operations team
This work is time-sensitive and required to meet migration commitments and reduce legacy platform risk. SP2016 will be at end of life on July 14, 2026 and ongoing risk management with Cybersecurity is required.
The PM will provide continuity, utilize established knowledge and relationships, and experienced oversight across these interdependent workstreams. Without this resource, timelines will slip, security/operational risks will increase, and current capacity constraints will impact delivery.
Scope of Services
The PM will provide end-to-end project management services across multiple concurrent initiatives, including:
Planning
Coordination
Business analysis
Schedule management
Stakeholder engagement
Vendor oversight
Procurement support
Governance reporting
Risk and issue management
Transition planning
The current scope of work includes initiatives listed above but may expand to include other initiatives as required.
Duties
Overall responsibility for coordinating and delivering IT projects from initiation through completion. This includes overseeing all project activities, establishing timelines, assigning tasks, and tracking progress to ensure objectives are met. Maintains effective working relationships with project teams, vendors, and cross-departmental partners. Provides clear, timely progress updates and prepares status reports for senior management.
Compile project charters, business/project plans and other relevant project documentation in compliance with established project practices, standards and controls.
Manage project(s) that may include documenting business requirements, designing and delivering IT solutions that are compliant with and contribute to the organization’s enterprise architecture.
Assist with the development of recommendations including providing details of resource requirements, dependencies, interdependencies, policy implications pertaining to internal/external influences and the methodology to be applied.
Produce and package deliverables for presentation to various internal support teams, steering committee, and other project stakeholders.
Manage multiple projects and resources, and utilize appropriate project governance and oversight.
Work with Program Managers and project sponsors to ensure that effective project communication exists through the project(s) including escalation of risks as required.
Take responsibility for ongoing client satisfaction, manage peer-level client relationships and overcome hurdles to ensure win-win solutions.
Collaborate with business and IT leadership to develop a well-defined project plan that clearly states the project’s objectives, scope, assumptions, timeline, resource requirements, risks, benefits and budget.
Work with program managers, project sponsors and the project standards and controls function to ensure that project organizational structures have clearly defined roles and responsibilities for all stakeholders.
Document and report project status against established objectives, milestones, budget and resources and facilitate tracking and closure of issues and risks.
Develop project schedule plans and strategies, estimate resource requirements, develop and monitor work plans and take corrective action for completion of project tasks.
Provide guidance to project resources in establishing work priorities and prompt delivery of project tasks.
Develop, as required, related requirements documentation.
In collaboration with program managers and project sponsors, assess whether the project achieved stated outcomes and identify opportunities for improvement for future similar projects.
Provide leadership and assistance to business and project teams that require change management and communication support.
Work within the standards defined by the project services function and, in the absence of standards, work with the project services function to define new standards.
Leverage MS applications, collaboration tools, AI, and other relevant tools to enhance reporting and communications.
Equipment Requirements
The PM shall be responsible for providing all their equipment, including computers, software, printers, supplies, desks and chairs. However, The client shall ensure that the PM has the necessary access and credentials to the organization’s systems.
The computer's OS must be a modern version of Windows (preferred due to better compatibility) or MacOS that is compatible with Azure Virtual Desktop (AVD) and related software for remote access.
The fixed rate quoted must be inclusive of all overhead, office space and equipment, including supplies, administrative burden, mark-up and all other costs to perform the Services for the duration of the Contract.
Working Hours
The PM will primarily work remotely; however, may be required to attend meetings or work sessions in Edmonton on reasonable notice from The client, up to 15%. At the time of providing such notice, The client will advise of the expected duration of any such meetings or work sessions.
However, time to travel and any associated expenses to and from Edmonton will be at no cost to The client.
Standard hours of work: 08:15 - 16:30 Mountain Time, Monday through Friday, excluding holidays observed by The client.
The client reserves the right to alter this work arrangement on reasonable notice to the PM. The Supplier and the PM will be consulted about the alteration in work arrangement; however, The client retains ultimate discretion as to the appropriate work arrangement.
Work MUST be done within Canada.
Criminal Records Checks
The PM shall, at no cost to The client, provide a current criminal record check.
The PM may be rejected if, in the opinion of The client, the criminal record is unacceptable.
Acceptance by The client of the PM requires written approval from The client following acceptable security clearances.
Anticipated Interviews Dates
Interviews are expected to happen approximately 2 weeks after the posting closes.
Mandatory Training Courses
Once hired the resource will be required to complete all mandatory training which includes but not limited to:
applicable privacy legislation
applicable access-to-information legislation
Security/Cybersecurity
Information Management
Respect in the Workplace
There may also be other mandatory and/or optional training.
Submission Must Include
All required experience must be described in the resume under the job/project where experience was attained.
Each job/project must contain the term of the job/project in the format mmm/yyyy to mmm/yyyy.
Three references, for whom similar work has been performed, must be provided. The most recent reference should be listed first.
Reference checks may or may not be completed to assist with scoring the proposed resource.